PRIVACY POLICY

Last Updated: December 15, 2025

By using this website as a user (hereafter "You"), or by engaging TudorTravels for travel planning services, You agree to the following Privacy Policy. Please read this policy carefully before using this website.

ABOUT TUDORTRAVELS This website is owned and operated by TudorTravels, LLC (hereafter "Our", "We", or "Company"). Our principal place of business is located in Las Vegas, Nevada, USA.

For any privacy-related questions, you can reach us at glenn@tudortravels.com.

PRIVACY POLICY We at TudorTravels respect Your privacy. This Privacy Policy is designed to explain how We collect, use, share, and protect the personal information You provide to us when You access Our website, purchase Our services, or engage with us on social media, as well as Your own rights to the information We collect.

Please read this Privacy Policy carefully. We will alert You to any changes to this Policy by changing the "Last Updated" date at the top of this Policy. Any changes become effective immediately upon publication on Our website, and You waive specific notice of any changes to the Policy by continuing to use and access Our site(s).

TYPES OF INFORMATION COLLECTED We collect a variety of information from You when You visit Our website, request a consultation, make travel bookings, subscribe to emails, or interact with us on social media. By accepting this Privacy Policy, You are specifically consenting to Our collection of the data described below.

1. Personal Data Personal Data is information that can be used to identify You specifically. You voluntarily provide us with this information on Our website, via email, or during consultations. This includes:

  • Contact Info: Name, shipping/mailing address, email address, telephone number.

  • Travel Documents: Passport numbers, expiration dates, redress numbers, and Known Traveler Numbers (KTN/TSA PreCheck).

  • Demographic Info: Date of birth, age, gender, and hometown.

2. Health & Accessibility Data (Sensitive Information) As a specialist in accessible travel, We may collect sensitive health information to ensure Your travel arrangements meet Your needs. This may include:

  • Details regarding mobility limitations or disabilities

  • Specifications for medical equipment (e.g., wheelchair dimensions, oxygen requirements)

  • Dietary restrictions and allergies

  • Consent: By providing this information, You explicitly consent to our processing of this data for the sole purpose of arranging appropriate travel accommodations.

3. Financial Data Financial data is data that is related to Your payment methods, such as credit card or bank transfer details. We collect financial data in order to allow You to purchase services or secure bookings.

  • Storage: We store limited financial data. Most financial data is transferred directly to Our payment processors or Travel Suppliers (e.g., cruise lines, hotels) to secure your booking. You should review these processors' Privacy Policies to determine how they protect Your financial data.

  • Secure Processing: All payment transactions are processed through secure, PCI-compliant payment processors. We do not store full credit card numbers on Our servers.

4. Derivative Data Information Our servers automatically collect about You when You access Our website, such as Your IP address, browser type, the dates and times that You access Our website, and the specific pages You view.

USE OF INFORMATION We use the information We collect to serve Our legitimate business interests, specifically to plan and book your travel. We may use the information to:

  • Book Travel: Secure reservations with airlines, hotels, cruise lines, and tour operators.

  • Administer Your Account: Manage your itineraries, invoices, and travel documents.

  • Communicate: Send confirmation emails, itinerary updates, and travel alerts.

  • Process Payments: Facilitate deposits and final payments to suppliers.

  • Marketing: Send You a newsletter, travel inspiration, destination guides, or updates about Our services.

    • Opt-In: We will only send marketing communications if You are a previous or current client or have explicitly opted in (e.g., by subscribing to our newsletter or checking a consent box during consultation). You may opt-out at any time via the unsubscribe link in emails or by contacting us at glenn@tudortravels.com.

    • CAN-SPAM Compliance: All marketing emails include an unsubscribe mechanism and clearly identify the sender as TudorTravels, LLC.

  • Improvement: Analyze trends to improve Our website and offerings.

AUTOMATED DECISION-MAKING TudorTravels does not use automated decision-making or profiling that produces legal effects or similarly significantly affects You. All travel recommendations and bookings are made with human oversight and personalized consultation.

DISCLOSURE OF INFORMATION We may share Your information with third parties in specific situations.

1. Travel Suppliers (Crucial) To fulfill your travel bookings, We must share your Personal Data with third-party Travel Suppliers. This includes airlines, hotels, cruise lines, tour operators, transport companies, and travel insurance providers.

  • Note: These suppliers have their own privacy policies. We are not responsible for how airlines or hotels handle your data once it is transferred to them for the purpose of your booking.

2. Third-Party Processors We may disclose Your information to third parties who assist us with business tasks, including payment processing (e.g., Square, Stripe), itinerary management apps (e.g., Fora, Axus), and email delivery services.

3. Legal Obligations We may share Your data as required by law, to respond to legal process, or to protect the rights, property, and safety of others.

4. Business Transfers In the event that Our company is sold, goes out of business, or enters bankruptcy, Your information may be an asset that is transferred to a third-party successor.

TRACKING TECHNOLOGIES

  • Cookies: We use cookies, small text files sent to Your computer, to improve Your experience on Our website. Types of cookies We may use include:

    • Essential Cookies: Required for basic website functionality (e.g., maintaining Your session).

    • Analytics Cookies: Help us understand how visitors use Our website (e.g., Google Analytics).

    • Preference Cookies: Remember Your settings and preferences.

  • Cookie Control: Most browsers are set to accept cookies by default. You can disable cookies in your browser settings or use tools like browser extensions to manage cookies, though this may affect site functionality (e.g., contact forms may not work properly).

  • Do Not Track: Some browsers have a "Do Not Track" feature. At this time, Our website does not respond to Do Not Track signals.

  • Website Analytics: We may partner with third-party analytic companies (such as Google Analytics) to track and analyze visitors' use of Our website. We do not transfer personal information to these third-party vendors.

SOCIAL MEDIA & THIRD-PARTY PLATFORMS

  • Social Media Interactions: When You interact with TudorTravels on social media platforms (Instagram, Facebook, etc.), those platforms may collect information about You according to their own privacy policies. We do not control how these platforms use Your data.

  • Content Sharing: If You tag us or send us content via social media, please refer to the "Photography & Client Content Usage" section of our Terms & Conditions regarding how We may use that content.

  • Third-Party Links: Our website may contain links to third-party websites (hotels, airlines, travel gear). We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing personal information.

DATA RETENTION We retain personal data as long as it is needed to conduct Our legitimate business purposes or to comply with Our legal obligations.

  • Travel Records: We generally retain client travel records for a minimum of 7 years for tax and legal compliance purposes.

  • Deletion: You may request that We delete Your data at any time. However, note that We cannot control the retention policies of third-party Travel Suppliers (e.g., an airline may keep your flight record for federal security reasons).

MINORS Our services are often used to book travel for families, including minors.

  • Collection: We do not knowingly solicit personal data directly from children under the age of 18. Personal data for minors (names, dates of birth, passport info) is collected solely from the parent or legal guardian for the purpose of booking travel.

  • Use: This data is used strictly for travel reservations and is shared only with necessary Travel Suppliers.

YOUR RIGHTS You have certain rights with respect to Your personal data:

  • Right to Access: You may request a copy of the personal data We hold about You.

  • Right to Correction: You may ask us to correct inaccurate or incomplete data.

  • Right to Deletion: You may request that We delete Your data. However, We may retain certain information as required by law (e.g., tax records, contractual obligations) or as necessary to complete any outstanding travel bookings. We will inform You if We cannot fully comply with Your deletion request and explain why.

  • Right to Opt-Out: You may opt-out of receiving marketing communications at any time via the unsubscribe link in our emails or by contacting us directly.

DATA SECURITY & BREACH PROCEDURES

  • Security Measures: We take reasonable steps to protect Your personal data using recognized security practices, including:

    • Secure Socket Layer (SSL) encryption for data transmission

    • Password-protected systems for internal data access

    • Limiting access to personal data to authorized personnel only

    • Regular security assessments of our systems and partners

  • No Guarantee: However, no method of data transmission over the internet is 100% secure. While We strive to protect Your information, We cannot guarantee absolute security.

  • Third-Party Security: Travel Suppliers and payment processors have their own security measures. We select reputable partners but cannot control their security practices.

  • Breach Notification: In the unlikely event customer data is compromised, Our policy is to alert affected customers via email no later than 72 hours after becoming aware of the event, in accordance with applicable data breach notification laws.

INTERNATIONAL DATA TRANSFERS Your information may be transferred to, and maintained on, computers located outside of Your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in Your jurisdiction.

  • International Travel Bookings: By engaging us to book international travel, You explicitly consent to the transfer of Your data to international Travel Suppliers (e.g., a hotel in France, a cruise line operating in international waters, or a tour operator in Japan) as necessary to fulfill Your booking.

  • EU/UK Data: If You are located in the European Union or United Kingdom, please note that Your data may be transferred to and processed in the United States, which may not provide the same level of data protection as EU/UK law. By using Our services, You consent to this transfer.

  • Safeguards: We work with reputable Travel Suppliers who maintain appropriate data protection measures, though We cannot guarantee compliance with all international data protection standards.

CALIFORNIA PRIVACY RIGHTS (CCPA) If You are a California resident, the California Consumer Privacy Act (CCPA) provides You with specific rights regarding Your personal information:

  • Right to Know: You have the right to request disclosure of the categories and specific pieces of personal information We have collected about You, the categories of sources from which We collected it, Our business purposes for collecting it, and the categories of third parties with whom We share it.

  • Right to Delete: You have the right to request deletion of Your personal information, subject to certain exceptions (e.g., legal retention requirements).

  • Right to Opt-Out of Sale: TudorTravels does NOT sell Your personal information to third parties. We only share Your data with Travel Suppliers as necessary to fulfill Your travel bookings.

  • Non-Discrimination: We will not discriminate against You for exercising any of Your CCPA rights.

  • To Exercise These Rights: Please contact us at glenn@tudortravels.com. We will verify Your identity and respond within 45 days.

NEVADA PRIVACY RIGHTS (SB 220) If You are a Nevada resident, You have the right to opt-out of the sale of certain personal information to third parties who intend to license or sell that information.

  • Policy on Sale of Data: TudorTravels does NOT sell Your personal information. However, in compliance with Nevada Revised Statutes Chapter 603A, We provide this mechanism for Nevada residents to submit opt-out requests. Please note that even without submitting this request, We do not sell Your personal information to third parties.

  • Right to Opt-Out: You have the right to submit a verified request that We not sell Your covered information.

  • To Exercise These Rights: Please contact us at glenn@tudortravels.com with the subject line "Nevada Do Not Sell Request". We will verify Your identity and respond within 60 days.

CHANGES TO THIS PRIVACY POLICY We reserve the right to update this Privacy Policy at any time to reflect changes in Our practices, technology, legal requirements, or for other operational reasons.

  • Notification: We will alert You to any material changes by updating the "Last Updated" date at the top of this Policy. Any changes become effective immediately upon publication on Our website.

  • Continued Use: Your continued use of Our website and services after changes are posted constitutes Your acceptance of the revised Privacy Policy. We encourage You to review this Policy periodically.

CONTACT US If you have any questions about this Privacy Policy, please contact TudorTravels LLC at glenn@tudortravels.com.